BY-LAWS of the Philippine Society of Colon and Rectal Surgeons, Inc. - Article II
ARTICLE II
Section 1. Annual Meetings – The annual meetings of the members shall be held at the principal office of the association on ________________ of each year.
Section 2. Bi-monthly/Special Meetings – Bi-Monthly/Special meetings of the members shall be called every end of 2 months by the President of the association. During such meetings, the President shall render his bi-monthly report to the members regarding the activities of the association.
Special meetings may be called as the need thereof arises, by the Board of Trustees or the President or upon petition of 1/3 of the general membership.
Section 3. Notices – Notices of the date, time and place of annual, monthly and special meetings of the members shall be given either personally or by special delivery mail, email or text, at least one week before the date set for such meeting. In urgent cases, the notice may be communicated at least two days before the meeting personally or by telephone, if contact is not possible. The notice of every special meeting shall be considered at such meeting, except with the consent of all members present thereat.
Section 4. Waiver of Notice – Notice of meeting may be waived verbally by any member attending it.
Section 5. Quorum – A quorum for any meeting of the members shall consist of a majority of such quorum may decide any question at the meeting, except those matters where the Corporation Code requires the affirmative vote of a greater proportion.
Section 6. Order of Business – The order of business at the annual meeting of the members shall be as follows:
- a. Proof of service of the required notice of the meeting, except when such notice is waved by the members constituting a quorum.
- b. Proof of the presence of a quorum.
- c. Reading and approval of the minutes of the previous annual meeting, except when such reading is dispensed with by a majority vote of those present.
- d. Unfinished business.
- e. Report of the President.
- f. Election of the Trustees for the ensuing year.
- g. Other matters.
- The order of business at any meeting may be changed by a vote of a majority of the members present.
Section 7. Voting Proxy – Members shall be entitled to one vote, and they may vote either in person or by proxy, which shall be in writing and filed with the Secretary of the Association before the scheduled meeting.